Record of Conservation Rules

Description

The Register of Conservation Rules in force collects the basic information of the Conservation Rules currently in force that have been approved in accordance with the provisions of the Regulations on Archives of Castilla y León and published in the BOCYL by Order of the Ministry responsible for archives and documentary heritage. The Conservation Rules determine the transit and destination of documents from the moment they are generated in the offices until their final deposit in a historical archive, establishing the transfer deadlines as well as the elimination deadlines once the inactive phase has been reached, regardless of the medium. Explanation of the elements (by columns) included in the file: The scope, understood from the point of view of the production of the documentation affected by the Conservation Rule, may be the Administration of the Community of Castilla y León when it is documentation generated by this or other producers, as is the case of the documentation of the local administration, universities, etc. This table distinguishes between the scope of production of the documentation of the Administration of the Community of Castilla y León (AACYL) and other producers (OTROS). Subject matter: this is the subject matter of the documentary series covered by the Conservation Rule. The list of subjects takes as a reference the Taxonomy of primary sectors included in Annex IV of the Resolution of February 19, 2013, of the Secretary of State for Public Administrations, which approves the Technical Standard for Interoperability of Reuse of Information Resources (BOE of March 4, 2013). The columns Code and RC Number together constitute the one with which each conservation rule is published in the BOCyL. The Preservation Rule Code is therefore the sum of that alphabetical code plus the number of CR (which is a correlative number that has not been repeated despite differences in the alphabetical part). However, the choice has been made to separate the two elements into two columns to facilitate searches and number sorting. The jumps in the numbers are abundant, mainly because when it is necessary to modify or cancel an RC, what is done is to replace it with a new one that has its own code and that of the replaced rule is not used again. Producer body refers to the Ministry or entity responsible for the documentation that is the subject of said Conservation Rule. When it comes to documentation produced by several ministries, the formula General and Institutional Administration of the Community of CyL is used. Series title is the name given to the grouping of documents that is the subject of the Conservation Rule. The Extreme Dates include the oldest and most recent dates (years) of production of the series subject to the Conservation Rule. The appearance only of the initial year indicates that the series was still in production at the time of publication of the rule; the abbreviation n.a. is used when the retention rule has been published without extreme dates. The Qualification gathers the essential information about the destination of the documents that make up the series: if it must be kept in its entirety, in part removed or in its entirety removed. The rest of the information contained in the Conservation Rule can be consulted in BOCYL. Finally, the BOCYL Date column indicates the date of publication of the Order Approval of the Conservation Calendars in the BOCyL, where you can consult all the information collected in the dataset in a detailed and extended way, namely: the scope of the Preservation Rule, the deadlines for each of the phases (i.e. time the documentation remains in the management archive, when it is transferred, if applicable, to the central archive and then to the corresponding historical one, etc.) and how to select the documentation to be kept, in case of partial deletion.

Resources

Name Format Description Link
0 https://datosabiertos.jcyl.es/web/jcyl/risp/es/sector-publico/registro-reglas-conservacion/1284993461076.csv
0 https://datosabiertos.jcyl.es/web/jcyl/risp/es/sector-publico/registro-reglas-conservacion/1284993461076.xls
0 https://datosabiertos.jcyl.es/web/jcyl/risp/es/sector-publico/registro-reglas-conservacion/1284993461076.csv
0 https://datosabiertos.jcyl.es/web/jcyl/risp/es/sector-publico/registro-reglas-conservacion/1284993461076.xls

Tags

  • administración-pública
  • archivos

Topics

  • GOVE

Categories