Description

The Privacy Impact Assessment (PIA) was developed as part of the Department’s commitment to protection of personal information. It also meets the Management of Information Technology Security requirements obligating departmental major services to undergo a security and privacy assessment at this point. The Integrated Management System (IMS) is the departmental Enterprise Resource Planning (ERP) application since 1998. It is used for accounting, which include posting pay summary transactions, controlling, budgeting, inventory management, procurement and asset accounting.All financial and material transactions of the department are reflected in IMS. The system is owned, configured and supported by the Corporate Financial Systems Division (SMSF) and the technical management is under the authority of the Corporate Enterprise Solutions Division. IMS is classified as a critical application to support program activities for the processing of accounts payable and fund transfers and is therefore subject to Management of Information Technology Security (MITS) compliance, which implies a Preliminary Privacy Impact Assessment (PPIA). Furthermore, since the inception of the Privacy Impact Assessment Policy in May 2002, a PPIA had not been conducted and it was now paramount to complete it to fulfill both MITS and PIA policy requirements.

Resources

Name	Format	Description	Link
Integrated Management System (IMS) - Privacy Impact Assessment: Global Affairs Canada - 2023-08-15	HTML		https://webarchiveweb.wayback.bac-lac.canada.ca/web/20250612063908/https://www.international.gc.ca/transparency-transparence/information-privacy-information-protection/assessment-evaluation/IMS.aspx?lang=eng
Integrated Management System (IMS) - Privacy Impact Assessment: Global Affairs Canada - 2023-08-15	HTML		https://webarchiveweb.wayback.bac-lac.canada.ca/web/20250612084704/https://www.international.gc.ca/transparency-transparence/information-privacy-information-protection/assessment-evaluation/IMS.aspx?lang=fra

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