Financial report of municipal organizations and other related documents

Each year, local municipalities, MRCs, metropolitan communities, metropolitan communities, public transport organizations and intermunicipal authorities must send to the Ministry of Municipal Affairs and Housing their financial report and other financial information contained in the following documents:

• other unaudited financial information (mandatory transmission);
• the breakdown of mixed expenses (mandatory transmission when applicable);
• the actual overall tax rate (mandatory transmission when applicable);
• the administrative questionnaire and the certificate of transmission and consent to distribution (mandatory transmission);
• unaudited forecast data (mandatory transmission when applicable).

It is possible that the documents submitted will be sent again as a result of changes to the data from the organization. It is the responsibility of users to take account of data updates as required.

Municipal organizations prepare their financial report (FR) based on generally accepted accounting principles (GAAP) as established by the Public Sector Accounting Board (CCSP) of the Canadian Institute of Chartered Accountants (CICA). Among other things, they must include RF data from organizations that are part of their accounting scope in order to produce an overall account of their activities and financial resources. These organizations must have their RF adopted by their council and send it to the Ministry of Municipal Affairs and Housing, on the forms provided for this purpose.

Some local municipalities are called “central municipalities.” These municipalities are those whose territory was reduced in favor of municipalities reconstituted following the municipal reorganization on 1 January 2006. A central municipality and the reconstituted municipalities that surround it are the linked municipalities that form an agglomeration. Central municipalities must report on the activities of the agglomeration. They now use the same forms as any other municipal body, except for the form for the breakdown of mixed expenses that is dedicated to them. For the other documents, annexes relating to agglomeration competences and local competences are provided specifically for these municipalities where appropriate. These annexes are not consolidated, but the overall picture of central municipalities is consolidated.